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GENERAL
GUIDELINES
Abilene
Cultural Affairs Council Grants Assistance
Program
Supported
by funds from the City of Abilene's hotel/motel
occupancy tax and grants from the Texas Commission
on the Arts.
Revised
August,2001
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| Eligibility
Requirements: |
Any
non-profit, tax-exempt organization, as defined
by the Internal Revenue Code, or public and tax-supported
organization (including colleges and universities),
may apply to the Council for funding assistance.
Proof of the organization's tax-exempt status
must accompany first-time applications.
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| Grant
Guidelines: |
| 1.
The Cultural Affairs Council may fund cultural
activities of an established nonprofit organization. |
| 2.
Grants, other than major support grants, will
not exceed $3,000. |
3.
Major support grants will not exceed $7,500.
A major instruction is defined as having:
• a
full time professional director
• annual budgets in excess of $50,000
• annual season of exhibits and/performances |
| 4.
Applicants must use the grant application
forms provided by the Council. |
| 5.
All grants proposals must be received
by the Council no later than 5:00
p.m. on June 1st. If June 1st falls
on the weekend, proposals are due the
first working day of June. LATE OR
INCOMPLETE APPLICATIONS WILL NOT BE
ACCEPTED. Please refer to the grant
checklist to ensure that the grant
packet is complete. |
6.
Applicants shall match the ACAC award according
tot eh following schedule:
| Organizational
Budget |
Grant
Award Match |
| $10,000
or less |
Cash
or in-kind services |
| $10,000
- $50,000 |
25%
cash or greater |
| $50,000
or greater |
50%
cash or greater |
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| 7.
Applicants receiving funds from one of the
Council's grant programs may not used the
funds to provide the match for another Council
grant program. |
8.
Emergency grants of $1,000 or less will
be considered as requested only if funds
are available. |
What
the Council does not fund in the ACAC
Grants Assistance Program: |
| • Projects
or organizations that do not enhance cultural
tourism |
| • Deficit
budget expenses or retroactive funding
for current projects |
| • Activities
restricted to an organization's membership |
| • Costs
of parties, receptions, fundraising benefits,
and other social activities |
| • College
or university-based projects which are
part of an academic degree or curriculum
and are not open to the public |
| • Programs
that are primarily recreational, rehabilitative
or therapeutic |
| • Activities
which do not benefit the citizens of Abilene
and surrounding areas |
| • Activities
of individuals applying without the aegis
of a non-profit organization |
| • Major
capital improvements, construction, renovation,
or structural maintenance of facilities |
| • Operating
expenses of privately owned facilities,
i.e. homes and studios |
| • Church
related activities unless they involve
the community as a whole |
| • Projects
that have an arts-in-education focus |
| Applications: |
| Organizations
with events, exhibits, and/or performances
that promote cultural tourism are encouraged
to apply in this program. |
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| Acknowledgement: |
The
following acknowledgement should be included
in all promotional materials.
This
project is supported by a grant from
the Abilene Cultural Affairs Council,
the City of Abilene and the Texas Commission
on the Arts. |
| Evaluation
Report: |
Grant
recipients must provide an evaluation report
within 30 days following the completion
of their project. Each report must include
five color slides. Two black and white
photographs and copies of flyers, poster,
and other promotional materials. The Council
will provide evaluation forms. Failure
to submit an evaluation report will prohibit
future disbursal of grant monies to the
organization.
Fill
out your evaluation report here (read instructions in yellow below)
(open the form, fill it out on
your computer, then print off the
required number of copies)
To fill out your evaluation electronically, right click on the link above and click "Save Link As..." or "Save Target As..." and save to your desktop. Then open the file in Adobe Acrobat (full version). Certain features may not be available to users who only have the free version of Acrobat (Reader), like the ability to save a completed electornic file for your own records. This requires the full version of Adobe Acrobat. |
| Award
Notification: |
| A
letter regarding grant status and amount
awarded will be sent to the applicant.
The applicant must return one copy of the
letter signed by the appropriate person.
Grant monies will not be disbursed until
the Abilene Cultural Affairs Council has
received the signed letter. All grant monies
are awarded in the fiscal year of the Council,
which is October 1st through September
30th. |
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